What is meant by team time and resources

Team time refers to the amount of time a group has to complete a task or project. Since time is limited, it needs to be used wisely to make sure everything is done well and on schedule.

For example, if a team is planning an event, careful time management means setting clear steps, such as deciding on a location first before moving on to invitations. Without this structure, time could be wasted on unnecessary discussions or last minute rushes.

Besides time, a team needs other resources to complete tasks effectively. These can include:

• Information and knowledge: Understanding what needs to be done and having access to useful details.
• Materials and equipment: The physical or digital tools required for the task.

Skills and expertise: People with the right abilities to carry out different parts of the task.

Why team time and resources need managing 

Careful management of team time is important because it: 

• Avoids wasted time by keeping tasks focused and organised.
• Helps ensure deadlines are met without last-minute stress.
• Prevents some people from being overloaded while others have little to do.
• Reduces frustration and confusion, supporting a better working environment.

Careful management of other resources (like information and knowledge, materials and equipment, skills and expertise) to complete tasks is also an important, as it:

• Ensures the team is skilled and experienced enough to complete tasks.
• Prevents delays caused by missing materials or lack of information.
• Helps balance workloads so no one person has too much to handle.
• Ensures resources are used efficiently and not wasted.

For example, if a team is creating a presentation, they need access to research materials, someone skilled at designing slides, and enough time to practise. Poor management could mean last-minute scrambling to find information or someone feeling pressured to complete everything alone.

How to manage team time and resources to complete tasks

A good leader plans ahead (see Planning steps for more) while also staying flexible when things change:

• Prioritise tasks: Focus on the most important or urgent tasks first, and set clear goals for the team.
• Set clear roles and deadlines: Ensure each team member knows what they are responsible for and when tasks need to be completed.
• Allocate time effectively: Avoid overloading team members by giving each task sufficient time and managing workloads.
• Hold regular check-ins: Monitor progress, adjust plans if necessary, and ensure the team stays on track.
• Ensure access to resources: Make sure tools, equipment, and information are readily available, removing any obstacles.
• Encourage collaboration and communication: Model teamwork, allowing members to share ideas and solve problems quickly.
• Recognise and manage challenges: Watch for signs if people are struggling and ensure the team works at a sustainable pace.